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Plant, tool & site equipment hire

Equipment hire software,
every asset under control.

One platform to track every asset, whether GPS-tracked or QR-tagged, then run bookings and dispatch, and confirm every return. For hire companies and the teams that own their kit.

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GPS live Real-time tracking · Mobile dispatch · AI assistant
What Equipy does

One system for the whole operation

Replace the spreadsheets, WhatsApp threads, and paper packs with a single source of truth, built for depots, dispatch desks, and field engineers.

Asset tracking

Know where every asset is and what state it's in, whether GPS-tracked, QR-tagged, or checked in by hand. Live pins, signal, and battery for the kit that has it.

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Bookings & dispatch

From enquiry to on-site in a few taps. Check availability, reserve assets, and QR-scan them out with condition and sign-off captured.

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Field engineer app

Your engineers, equipped. Mobile job list, on-arrival risk assessments, configurable checklists, and site info in their pocket.

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Returns & sign-off

Confirm condition, capture client and engineer signatures, and close the loop. Every movement timestamped and logged.

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Alerts & reports

Nothing slips. Overdue returns, low battery, lost signal, surfaced the moment they matter, with the reports to back them up.

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Secure credential vault

Site passwords for NVRs, routers and alarms, encrypted per-tenant, revealed only when needed, and every access audited.

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The product

See it the way your team will use it

Your whole fleet on one live map

Every tracked asset, plotted in real time with signal status at a glance. Filter by state, set geofences around sites and depots, and spot a lost tracker before a client does.

  • Live, recent, lost and no-signal pin states
  • Geofencing around sites & depots
  • Last-seen, battery and signal on every pin
See asset tracking →

Dispatch from a phone, in the yard

Scan an asset's QR code to send it out on a booking, then capture its condition, add a photo, and take client sign-off on the spot. Built for gloved hands and bright sunlight.

  • QR-scan out and back in seconds
  • Condition + photo captured per asset
  • Client & engineer signatures on-site
See bookings & dispatch →

Ask your data anything

The built-in AI assistant answers in plain English: what's overdue, where an asset is, what's due for inspection, and links you straight to the record. No report-building required.

  • Plain-English questions across your whole fleet
  • Grounded in your live data, not guesses
  • Jumps you to the asset, booking or report
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Why Equipy

Built for the people who run the fleet

Precise

Every asset movement is timestamped and logged. When an end-of-hire dispute lands, the answer is in the record, not someone's memory.

Operational

QR-scan dispatch, mobile condition capture, and on-site sign-off. Built for gloved hands in the yard, not a desk in the boardroom.

Trustworthy

GPS status, battery, and last-seen on every tracked asset, with alerts the moment a return goes overdue or a tracker drops signal.

20+
built-in reports, covering everything you need to know
Live
GPS map & geofencing
QR
scan-based dispatch
AES-256
encrypted credential vault
How it works

From yard to job site and back

01

Track

Register every asset, add a GPS tracker or QR tag, and see your whole fleet at a glance: available, on hire, on site, or in maintenance.

02

Book & dispatch

Reserve the right kit for a job, then QR-scan it out on a phone. Condition and client sign-off captured on the spot.

03

Return & bill

Confirm condition on return, close the booking, and hand clean data to invoicing. Overdue and follow-ups flagged automatically.

Pricing

Simple pricing that fits how you operate

Pay per user, with a seat for everyone who runs the operation, or per asset, and add unlimited users at no extra cost. Either way, everything's included.

Priced by users

A seat for everyone who runs the operation.

  • A seat for each user, including field engineers
  • Unlimited assets, bookings and sites
  • Best for teams with a predictable headcount
Priced by assets

Pay per asset, and add unlimited users at no extra cost.

  • Unlimited users across the whole team
  • Scales with your fleet, not your headcount
  • Optional: add Equipy's managed monitoring
See full pricing & what's included →
Free operations checklist

Where is your hire operation losing time?

Use the practical Equipment Hire Operations Checklist to review asset visibility, dispatch, field work, returns and reporting.

Get the free checklist
Contact

Talk to us

Tell us a bit about your operation and what you're trying to fix. We'll get back to you quickly, or book a slot and we'll walk you through Equipy live.

Ready to get a grip on your fleet?

See Equipy on your own assets. We'll walk you through tracking, dispatch, and the engineer app in a 30-minute call.

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